UNDP is recruiting a Administrative Associate in İstanbul

UNDP is recruiting a Administrative Associate in İstanbul
Job Title: Administrative Associate 
Within the delegated authority and under the supervision of the Regional Director, UNDCO, Istanbul or his/her designated mandated representative(s), the UNV Administrative Associate will:

  • Assist in the overall functioning of the UNDCO Regional Desk.
  • Provide substantive and administrative support in managing priorities and work flow of the Regional Director UNDCO; coordinate and monitor multiple and diverse activities to ensure that management directives and decisions are properly carried out and products delivered in a timely manner.
  • Manage financial resources; provide reporting on use of funds, and track progress on workplan.
  • Manage operational support activities (procurement, travel, leave management) for the Regional Desk.
  • Organize procurement of consultants, and contract and vendor management.
  • Maintain expert roster management and the identification of consultants to support the region/countries, in collaboration with UNDCO Headquarters.
  • Oversee preparations of annual results and financial reporting and draft minutes of regional meetings.
  • Provide logistical support for training, meetings, and events, and administrative support and correspondence management.
  • Support the identification of expertise for the provision of regional support to United Nations Country Teams (UNCTs).
  • Manage scheduling on behalf of the Regional Director.
  • Screen and prioritize incoming correspondence; compile relevant background documents and references; identify issues requiring the Regional Director ‘s attention and refer others to relevant officers for appropriate disposition; monitor and follow-up on actions to be taken.
  • Independently handle a wide range of complex information requests; and draft responses.
  • Organize meetings, etc., handling all necessary arrangements.
  • Any other related tasks as may be required or assigned by the supervisor.
 Bachelor degree or equivalent
Bachelor’s degree in a relevant area.

 24 Months

  • At least 2 years of professional work experience in programme or project support and administration, technical cooperation or other relevant areas.
  • A minimum of 2 years of experience organizing and coordinating meetings, conferences and events is required.
  • Field experience in development cooperation is desirable.
  • Experience in the United Nations system or a comparable international organization is desirable.
  • Experience with inter-agency or interorganizational collaboration in the development sector is desirable.
  • Experience working in a multicultural team at country, regional and global levels is desirable.
  • Experience working with senior officials in the United Nations System or a comparable international organization is desirable.
  • Experience with Umoja is desirable.
  • Excellent oral and written skills in English; excellent drafting, formulation, reporting skills.
  • Accuracy and professionalism in document production and editing.
  • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development.
  • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.
  • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment.
  • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.
  • Sound security awareness.
  • Have affinity with or interest in coordination, volunteerism as a mechanism for durable development, and the UN System.

  • English(Mandatory), Level – Fluent
  • Russian(Optional), Level – Working Knowledge
 Administration and administrative assistance

Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

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